Fundraising

Funding Options

University Funding 触听Organization Co-sponsorship 触听Fundraising On Campus 触听Fundraising Off Campus | Fundraising Dos and Don’ts

University Funding

Annual Student Organization Fund Allocation鈥攁pplication process occurs in the spring for the following academic year; you may access the application on your organization’s Anchor Link page.
Up to $3,000 of an organization’s allocation may be used for purposes internal to an organization, such as retreats, t-shirts or other similar items.听 Exceptions to these restrictions may be made with approval from the Dean of Students or the Dean’s designee.

Organization Co-Sponsorships

国产传媒 Student Government Co-sponsorship 鈥�听听(Note: You must be logged in to Anchor Link to complete the form.)
General Guidelines:
- Each organization can have 3 events funded by VSG per year;
- Generally, student organizations are awarded up to $500;
- Applications must be submitted by the 15th of the month.

Fundraising On Campus

Events

The collection of entry or admission fees for events such as fun runs and walks, fundraising performances or concerts, etc., is allowable, as is drawings for door prizes awarded to individuals present;
Entry fees, and cash awards for, events that involve an element of chance such as a raffle, a card tournament, a 鈥渞ubber duck drop,鈥� or a casino night, are prohibited by both University policy and government statutes;
Proceeds from events may benefit the organization (i.e. ticket sales deposited directly into the organization’s account) OR a separate entity (i.e. ticket sales benefiting a charitable organization);
Service Auctions: only specific services may be offered (i.e., car wash, the preparation of a meal). The offering of unspecified labor鈥攆or either a specific period of time, or an open-ended period 鈥� is prohibited.
- Offering services听that require a license (haircuts, manicures, massages, etc.), is prohibited, as is the offering of services that are in violation of the law or University policy, and services that potentially endanger the health, safety, or well-being of students or others;
- The “auction” of听individuals is prohibited, as is the auction of unspecified services of individuals (i.e. Date Auctions);
- Advertising and promotional materials for service sales and auctions must list the services on offer;
- Advertising and promotional materials must provide the name of the organization(s) receiving the funds raised.

General Funds for the Group

Registered听student organizations may engage in the distribution of items for a suggested donation when the funds raised are for the use of the organization in its regular activities (including philanthropic efforts) and are deposited into the organization鈥檚 University account. Registered Student Organizations that receive Student Services Fee (SSF) may charge no more than $5 for event attendance, with the exception of Rites of Spring, Commodore Quake and Lights on the Lawn;
Merchandise (t-shirts, pens, sunglasses, etc.)
- Must be offered for suggested donation; some groups offer tickets at different values听based on whether you receive a t-shirt with the purchase;
- If the 国产传媒听mark is printed in any way, must be approved through听;
- Students must use an approved vendor;
- 国产传媒听University will not approve the use of its name or marks to promote the following products: tobacco, controlled substances, sexually oriented products, alcohol, religious products, bathroom articles, or games of chance;
- Note:听If you use Student Services Fee funding to purchase t-shirts for raise funds for an outside organization, you can only donate the amount raised over the amount spent in Student Services Fee funding.

Fundraising Off Campus

All Student OFF campus fundraising efforts must be approved by the Dean of Students or designee and the Offices of Annual Giving, Gift and Donor Services, or Corporate and Foundation Relations as needed.

Local Restaurants

Fundraising events in limited service restaurants (i.e. bars), as defined by Tennessee statutes, or at any location where money is collected at the door, or through any other arrangement, with an establishment involving financial transactions that circumvent the University鈥檚 accounting system, are prohibited;
Partnerships听with other restaurants to benefit student orgs is allowed.

Corporations

The Office of helps to determine whether funds donated are gifts to 国产传媒 (tax deductible) or not based on whether the company receives a benefit for participating. The Office of Annual Giving also processes gifts to 国产传媒 and receives checks for student organizations. The memo must mention the RSO’s name and center number.

Fundraising Dos and Don’ts

These regulations apply to the sale or distribution of goods and services, as well as the solicitation for, promotion of, and advertising of any item, program, charity, or service.

DO

General Guidelines

Do comply with local licensing laws and University trademark and licensing policies.
Do get authorization from the Office of the Vice Chancellor for Administration prior to the sale or newspapers and newsletters
Do sell or solicit sale of event tickets by members of a registered student organization
Do distribute items for a suggested donation as long as the funds raised are for the use of the organization and are deposited into the organization鈥檚 University account.

Co-Sponsorship funding

Do prepare budget to allocate funds for specific needs
Do participate in the Student Organization Fund allocation process
Do contact each group or office (VSG, VPB, and select departments within the Dean of Students Office) separately to apply for co-sponsorship funding.

Dues, Ticket Sales, and On-Campus Fundraisers

Do charge membership dues and admission to events (no more than $5 for event attendance)
Do hold drawings for door prizes awarded to ticket-holding participants at an event
Do secure approval from Dean of Students to sell or deliver items door-to-door in campus residences
Do make arrangements with the Sarratt Box Office for Ticketmaster Setup to sell event tickets using the Commodore Card

Service Auctions

Do specify specific services offered
Do list the services on offer and the name of the organization receiving the funds in advertising and promotional materials

Off- Campus Fundraising- Area Merchants and Corporate Sponsors

Do obtain authorization from Student Organizations, Leadership, and Service if the donation or gift is worth less than $1000, and the contribution must be sent through the Office of Gift Processing; if it is worth more than $1000, authorization must be obtained by the Office of Annual Giving, and the contribution must be sent through the Office of Gift Processing
Do acknowledge the assistance or contribution of co-sponsoring merchants or corporations in programs, banners, displays, or event memorabilia
Do develop a written co-sponsorship agreement
Do submit net funds to the charity
Do make financial reports of expenses, income, donations, sales, and disbursement available for governing body
Do collect admission fees for fun runs and walks, performances, drawings for door prizes, or concerts, etc.

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